Students who wish to participate in activities run by interest groups external to the school, need to be aware that Departmental guidelines are to be followed. This will involve each specific activity being evaluated and approved on its own merits.

The following procedures must be organised by the student and the student's parents/carers before the Principal makes the final approval for participation in the activity.

Students are not to participate in the activities of the External Interest Group until approval has been given.

The External Interest Group must nominate a responsible adult/s to take charge of the organisation of the activity. This includes full communication with the school and parents/care providers regarding any details of dates of activities that require student attendance.

Departmental guidelines insist on the following requirements being met by the organisers:

Students participating in community organised competitions and activities out of school hours that is not endorsed by the school (that is, it is not a school organised team with a teacher from the school as the managers/coach) OR in a team that has members who are not students of the school do so as private citizens and as a result INSURANCE must be organized through the external interest group. If an injury occurs the insurance claim must be provided to the corresponding team club as this is NOT A School team. In these circumstances neither the school nor the Department of Education will accept any responsibility in respect of students or teachers who may choose to become involved.
Parents/carers are advised to assess the level & extent of their child’s involvement in the activity when deciding whether additional insurance cover is required prior to their child’s involvement in the program. Personal accident insurance cover is available through normal retail outlets.
Parent/carers who have private ambulance cover need to check whether that cover extends to interstate travel and make additional arrangements, as considered appropriate.
All registration & payments are done online by the parent to that external interest group.
Where travel is involved for students or teachers, parental permission that addresses: the mode of transport, who is the driver and who will be the passengers on this trip must be lodged through REACH prior to departure. (for weekends by 9am Friday before the leave or 24 hours prior to departure for weekdays).

YAHS Participation in Activities Organised by External Interest Groups

Yanco Agricultural High School